Registration Scanner

Scans one or more email accounts for registration-related emails and returns a deduplicated, date-sorted list of every service the user has ever signed up for.

Supported Providers

Full provider details and IMAP setup guides → {baseDir}/references/providers.md

Step 1 – Identify Accounts

Ask the user which email accounts to scan before doing anything else:

"Which email accounts should I scan? (e.g. Gmail, iCloud, Outlook, Yahoo, AOL, GMX, Web.de, T-Online, Fastmail, Proton – or all of them?)"

Wait for the answer. Do not proceed until the user has confirmed.

Step 2 – Collect Credentials

Gmail

Use the Gmail tool or Gmail MCP connector if already configured.
If not configured, tell the user:

"Please connect your Gmail account first via openclaw configure or by enabling the Gmail MCP connector."

IMAP Providers (iCloud, Outlook, Yahoo, AOL, GMX, Web.de, T-Online, Fastmail)

Explain to the user:

"For [provider] I need your email address and an app-specific password (not your regular login password). You can generate one in your account's security settings. I will use it only for this session and never store it in plain text."

Refer to provider-specific instructions for generating app passwords → {baseDir}/references/providers.md

Proton Mail

Proton Mail requires the Proton Mail Bridge to be running locally.

"For Proton Mail, please make sure the Proton Mail Bridge is running. I will connect to it locally at 127.0.0.1:1143."

Step 3 – Run the Scan

Gmail

Use the Gmail tool to search with these queries in sequence. Collect all matching message IDs.

Search queries across all languages → {baseDir}/references/search-queries.md

IMAP Accounts

Use the Python script at {baseDir}/scripts/imap_scan.py to connect and search:

python3 "{baseDir}/scripts/imap_scan.py" \
  --host "imap.mail.me.com" \
  --port 993 \
  --user "[email protected]" \
  --password "app-specific-password" \
  --output "/tmp/registration_scan_results.json"

The script runs all search query batches automatically and returns a JSON list of matches.

Run this for each IMAP account separately, saving results to different temp files.

Step 4 – Parse and Deduplicate Results

For every matched email:

1. Extract: From, Date, Subject
2. Derive the service name from the sender domain or subject line
   Example: [email protected] → Spotify, [email protected] → Notion
3. Deduplicate by service: keep only the oldest entry per service (= original registration)
4. Skip: transactional emails (password resets, receipts), pure newsletters with no registration context, internal/personal senders

Step 5 – Output

Present the final list sorted newest first. Use this format:

📋 REGISTERED SERVICES – [Account Name]
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
Found: XX services  |  Range: YYYY – YYYY

YYYY-MM-DD   Service Name
             From: [email protected]

YYYY-MM-DD   Service Name
             From: [email protected]
...
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

If multiple accounts were scanned, merge all results into one unified list sorted by date.

After showing the list, ask:

"Should I save this as a file? Or filter by a specific service or date range?"

Error Handling

• IMAP auth failure: Ask the user to re-check their app password. Refer to {baseDir}/references/providers.md for setup steps.
• IMAP not enabled: iCloud, Yahoo, Outlook may require IMAP to be turned on in account settings. Provider guide → {baseDir}/references/providers.md
• Proton Bridge not running: Instruct the user to start the Proton Mail Bridge app first.
• Rate limiting: Pause 1–2 seconds between search batches to avoid being throttled.
• Large mailbox: Inform the user of progress. Large inboxes (100k+ emails) may take several minutes.

Privacy & Security Rules

• Never display passwords, app keys, or credentials in output or logs.
• Use OpenClaw's Secret Store for credentials whenever possible.
• Delete temp files (/tmp/registration_scan_*.json) after the session ends.
• Do not send any email content to external services.