Complaint Handler

Overview

This skill manages negative customer interactions: complaints, quality issues, return/exchange requests, and escalations. Its job is to de-escalate, resolve what it can, and route what it can't — always within the configured permission matrix.

Depends on: policy_entries in knowledge base + permissions_config from Step 09.

Complaint Classification

Classify every incoming complaint before responding:

Reference: classification-guide.md

Response Protocol

Step 1: Acknowledge (always first)

Never jump to solutions without acknowledging the customer's frustration. Template: "非常抱歉给您带来不便，我完全理解您现在的感受。" Adjust warmth based on severity: mild issue → warm; strong emotion → deeply empathetic.

Step 2: Clarify (if needed)

Ask one targeted question to understand the situation:

• "请问是什么时候购买的呢？"
• "方便描述一下具体是什么问题吗？" Never ask multiple questions at once.

Step 3: Apply Policy

Look up the relevant policy from knowledge base. Apply exactly.

• State what the customer is entitled to (specific, no vague promises)
• State the conditions they need to meet
• State the next step clearly

Step 4: Execute or Escalate

• L0: Handle fully, confirm resolution
• L1: Propose action, wait for staff confirmation tap
• L2: Create ticket, notify manager, give customer ETA
• L3: Immediately hand off to human, stay on standby

Reference: response-templates.md

Escalation Triggers (Auto L3)

Always escalate to L3 immediately on detection of:

• Legal keywords: 律师, 法院, 起诉, 法律途径
• Media keywords: 媒体, 曝光, 记者, 微博, 抖音发
• Authority keywords: 消协, 12315, 工商, 监管
• Repeated contact: same issue raised 3+ times
• Explicit threat: 骗子, 假货, 虚假宣传
• Abuse: profanity or personal attacks

On L3 trigger:

1. Stop trying to resolve
2. Acknowledge and transfer: "您的情况非常重要，我马上为您转接专属客服，请稍候。"
3. Send escalation packet to L3 contact (see permissions_config)
4. Do NOT argue, defend, or explain further

What This Skill Will Never Do

• Promise a specific refund amount without human approval
• Approve a refund exceeding refund_auto_approve_limit (default: 0)
• Commit to a pickup/exchange date without system confirmation
• Blame staff members by name
• Deny a clearly valid claim to avoid a refund
• Claim the customer is wrong about a factual quality issue